Graphic recording

You’ve got questions? Our graphic recording team is ready to answer your questions and adapt to your needs. Have a look to our FAQ’s equipment below, or contact us to find a tailor made solution for your event.

What is a graphic recording?

A graphic recording or visual harvesting is the practice of capturing key thoughts and ideas visually in real-time. It is great for meetings, events and conferences to capture information visually and engage your audience with the content.

When can I use graphic recording?

The use of graphic recording is great for any occasion, really. It can be used for internal or external meetings, events and conferences. You can either book our graphic recording services for an event your are organizing or you can learn it yourself by following a Flipchart Ninja training course.

How can I make sure that Visuality’s graphic recorders can work at their best?

In order to have a succesful graphic recording we kindly ask to provide the following things:

  • good source of light

  • good acoustics (or earphones if there are bad acoustics or translations)

  • visibility to the public (so the audience can see the progression of the recording)

  • little table and chair

  • space to move around the graphic wall

  • a smooth wall

  • permission of the venue to use paper tape on the walls


What kind of graphic recording surfaces can Visuality set up for my event?

It depends on two main factors: the space available for us in the room, and the length of the session. We always go for the biggest working surface that fits the situation, because we want your public to see and engage with the content that we are putting on paper.

What is a graphic wall?

Ideally, we come with our graphic wall and set it up in its full size:

  • Height: 2 meters

  • Lengt: 3 meters

  • Depth: 1,5 meter

  • Set up time: at least 1 hour before the start

If space is not a problem this is solution is particularly recommended for big venues (e.g. theaters) and whenever we are recording long events (e.g. a full day or more of graphic recording).

If we are recording just half day, or shorter session, we can take up less space. This is a good solution also if you would like us to be on stage, but the full graphic wall takes up too much space (it’s important for us to make sure that the speakers will get the full attention of the audience!)

  • half sized graphic wall

  • pinboards

The venue is small; can you graphic record?

Sometimes there just isn’t enough space it the room for the graphic wall, specially if it’s a breakout room during a bigger event, where people are discussing or working together on a specific topics and you have tables arranged for them. But you know that the outcomes of these conversations can be extremely valuable and want to make it visual. No worries! We can work on:

  • flipcharts

  • sticky flipchart paper (this can be done also while sitting at the table)

  • on the wall, and adapt the paper size

  • Digital on iPad

Do you also provide digital graphic recordings?

Yes! We can come to your event and work on our iPad, the result can be easily projected and shared with the participants. Find out if digital graphic recording fits your needs: contact us.

Do you have examples of previous graphic recordings?

Examples of previous graphic recordings in English, French and Dutch can be viewed on our website. You might want to have a look at the graphic recording we did for the European Commission, TEDxBrussels and the Youth Ag-Summit.

Who will be graphic recording?

We work with highly talented graphic recorders with good listening and visualization skills. We work according to the ‘first come, first sirved principle’. This means that our availability will only be confirmed upon order. Only then a graphic recorder will be assigned to your project and introduced to you.

How much set-up time does the graphic recording need?

Usually the set-up time for the graphic wall takes approximately 1 hour. This means the graphic recorder needs to access the venue at least one hour before the start of the event.

Can our photographers take pictures or capture video of the graphic recording in progress?

Yes, we enjoy having our work captured by your photographer and/or your audience. However, please make sure that this does not bother the graphic recorder or the progression of the graphic recording.

Can I keep the paper graphic recording?

Of course! After the graphic recording is over we digitalize and post-process the graphic recording in our studio. You will receive the digital files by e-mail which you can reuse for internal or external communication purposes:

  • newsletter and mailings

  • brochure, reports & presentations

  • book & magazines

  • social media

Are there any copyrights for the graphic recording?

No. The content is yours and no copyrights apply. You can share it on social media, use it in your reports & presentations or share it with your grandmother on the other side of the globe. It’s all yours!

I have additional questions, who can I contact?

Get in touch with us, of course! Schedule a call or contact us. We’ll be happy to help!


Graphic wall (300 x 200 cm)

Graphic wall (300 x 200 cm)


Augmented Reality (AR)

What is it?

Augmented Reality is adding a digital layer on top of a printed document (graphic recording, infographic, manual…). Using your phone or your tablet you will be able to see or hear extra information like images, videos and webpages. You just need a portable machine with a camera and an internet connection.



It’s nothing new. AR applications have been around for decades. Despite all of the promise, it is only now since the rise of powerful smartphone technology that AR is ready to unleash its potential.

When to use it?

You might have noticed that the reality around is multi-layered and dynamic. Yet, most of the time we are trapped in static, single-layer, two-dimensional pages. Hence, Augmented Realiy works best on printed materials like posters, infographics, graphic recording and manualsSo, when does it makes sense to add AR to our design work:

  • You don’t have enough space to add all the information ;
  • You want extra information that is not relevant for everybody;
  • You want pictures, video, sound or webpage on a static page
  • You want to add interactivity
  • You need to update the information regularly 

Hassle free!

We are convinced that Augmented Reality only contributes to a project if it is user-friendly. So, if at all possible we work with tools that:

  • Require No APP
  • Works on all phones
  • Instant appearance of the visuals

Already convinced?