Online general assembly

5 tips for better online General Assemblies

If you manage a membership-based organization, it is very likely that you are still facing the challenge of organizing your general assembly online. But how to make this a success in an online setting?

From early on in the COVID-19 crisis, with gatherings and travel restricted, we started supporting organisations in organising their general assembly online.


Let me share with you five tips. Things I found important as we accompanied our clients.,

1. Check the legal basis

First of all make sure you check the legal basis for gathering online: the statutes of your organisation as well as the legal framework of the country where you are registered.

Legal basis for General Assembly

2. Keep your delegates in mind

Secondly, plan everything with your delegates in mind. They are the most important governing body of your organisation. You want them to feel engaged, empowered, connected and full of trust after the assembly. Think about what they need to participate comfortably and know that they have a space to be heard and make the right decisions without feeling stressed or pressured.

Keep your delegates in mind

3. Add space & time for participation

The important aspect of this planning and my third tip for you, is taking a careful look at your agenda. You will not be able to have the exact same timing and sessions as you would in a face-to-face meeting. See what is absolutely necessary during your online session and add space and time for participation. And plan for having additional ways of interacting beyond the meeting. Sending documents in advance, creating smaller work group meetings online around the general assembly, or curating a member discussion forum are just a few of the possibilities.

Online Workshop Agenda

4. Master the tools

Next tip: master the technology you will use. Spend time researching different tools, and learn the ones you choose inside out. Be prepared for technology to fail. And always have a backup plan ready!

Master the tools for online meetings

5. Use engaging visuals

Lastly, pay attention to the visuals you will use. Good presentations during a virtual meeting will keep your participants attentive and engaged. They will also help you transmit your message clearly and let it sink in with the delegates.

Use engaging visuals

 I hope these tips will come in helpful when planning your (online) assembly. 


But if you are still dreading setting up your online event yourself, contact us and discover how we can support you!

Augmented Reality (AR)

What is it?

Augmented Reality is adding a digital layer on top of a printed document (graphic recording, infographic, manual…). Using your phone or your tablet you will be able to see or hear extra information like images, videos and webpages. You just need a portable machine with a camera and an internet connection.



It’s nothing new. AR applications have been around for decades. Despite all of the promise, it is only now since the rise of powerful smartphone technology that AR is ready to unleash its potential.

When to use it?

You might have noticed that the reality around is multi-layered and dynamic. Yet, most of the time we are trapped in static, single-layer, two-dimensional pages. Hence, Augmented Realiy works best on printed materials like posters, infographics, graphic recording and manualsSo, when does it makes sense to add AR to our design work:

  • You don’t have enough space to add all the information ;
  • You want extra information that is not relevant for everybody;
  • You want pictures, video, sound or webpage on a static page
  • You want to add interactivity
  • You need to update the information regularly 

Hassle free!

We are convinced that Augmented Reality only contributes to a project if it is user-friendly. So, if at all possible we work with tools that:

  • Require No APP
  • Works on all phones
  • Instant appearance of the visuals

Already convinced?